QR Code Check In For Events And Conferences

The event industry is growing in this fast-paced world and technology has become the most important part of the event industry. Technology is making it easier for organizers to manage and host the event. QR code event check-in is a new and exciting technology in the event industry today. The QR codes for events help event organizers to streamline the process of event management making it more convenient for them to host the event.

The QR code check-in for events and conferences offers various advantages and not just check-ins for events and conferences there are various other ways too in which you can use QR codes for events and some of them will be mentioned further in this blog.

What Is QR Code Check-In?

QR code check-in for events and conferences is a way of digital check-in by using QR codes. It helps verify the identity of event attendees while the event check-in. This digital process of QR code check-in eliminates the traditional process of check-in that involves paper tickets, registration forms, and manual team handling check-ins.

Event attendees get a QR code for event check-in that they can simply scan at the event venue by using their smartphone at the entrance. The process of QR code event check-in is quick and allows hassle-free entry. Not just check-in event organizers can also use QR codes for event registration for hybrid and on-ground events.

Why QR Code Event Check-In Is The Future Of Events?

Here are some of the reasons that makes QR code check in at your event or conference the future of event industry:

1. Environment Friendly

QR code for event check-in is the best option for you if you want to offer a top-notch experience to your event attendees without impacting the environment.

QR code event check-in eliminates the use of paper for the events. Users can register online and they will get a digital ticket which makes your event and conference environment friendly. Plus it will also save the expenses of stationery at your event.

2. No Loss Of Ticket

QR code for event check-in reduces the risk of ticket loss. Sometimes your event attendees tend to lose their event tickets but they won’t have to worry about ticket loss with QR code check-in.

This means you don’t have to spend your crucial time and effort tackling lost tickets, which allows you to utilize your time for more important activities at the event which can offer a better experience to your attendees.

3. Data Collection

Data collection is crucial for all event organizers as that data offers organizers the overview of their event and with the help of a QR code for event check-in they will be able to collect all the necessary data.

QR code check-in offers them information regarding attendance at the event, and ticket count and these QR  codes also store all the necessary information that event attendees share during the process of registration.

4. Easy Tracking

The next way in which QR code event check-in can be helpful for event organizers is by helping them track their attendees at the event. This will not just give them an overview of the event attendance but will help them in understanding how long your attendees were engaging with your event and how they are using their QR codes.

QR code for event check-in can help in analyzing the event or conference closely.

One of the major reasons why event attendees are using QR codes for event check-in and will continue to do that in the future is because they save a lot of time. Attendees don’t have to visit your event venue early just for event registration or event ticketing. They don’t need to waste their precious time by standing in the queue. With the help of QR code check-in, they can scan the code by using a tablet or mobile phone and enter the event hassle-free. It will also save the time of event organizers.

6. Increased Security

Another way in which QR code check-in enhances the events or conferences is by offering a more secure environment. QR codes are unique for all event attendees and they can’t be duplicated which ensures security at the event venue.

QR code for event check-in allows entry to people who have their unique code which reduces the risk of fraudulent activities at the event.

7. Multipurpose

With a QR code for event check-in, you will be able to offer all details to your event attendees in one place and it can also make event management easy. This means with the help of their QR code they can register for the event, they can check in at the event, they will be able to scan barcodes at the event to get knowledge regarding the speakers and they can also share feedback at the event. 

How To Use QR Code For Events & Conferences?

If you are  wondering what are more ways in which you can use QR code for events and conferences then below are a few ways in which you can leverage QR codes:

1. QR Codes For Event Registration

QR code for events are helpful for event organizers in numerous ways and QR code for event registration is one of them.

With the help of QR codes, event attendees can scan the barcode and register themselves for the event. It is a simple and secure process. After registration, they will receive digital tickets. QR code for event registration is perfect for on-ground events and on-spot registrations.

2. QR Code For Access Control

QR code access control is another way in which you can use QR codes for events and conferences. With the help of their mobile devices, attendees can scan the code and access the event and other places like lounges, VIP areas, food halls, etc at the venue.

3. QR Codes For Event Check In

The most popular way in which event organizers use QR codes for events is by offering QR check-ins. QR check-in makes the process of event check-in short and convenient. Event attendees just need to scan the code, no long queue, ticketing process, etc.

4. QR Code For Attendance Management

QR codes for events can also help event organizers manage attendance at the event. Every time attendees with the unique QR code enter the venue their attendance will be marked and with that event, organizers will be able to track and manage attendance at the event.

5. QR Codes For Sharing Photos

QR codes for events can help you in creating an enhanced user experience. With the help of QR codes, you can encourage your event attendees to share photos during and after the event. You should also allow your event attendees to download those photos.

6. QR Codes For RSVPs

QR codes for events can also help organizers share and manage invitations for the event or conference. You can add a link to your code so that your audience is redirected to your digital invitation where they can get all the necessary information for your event.

7. Events & Conference Feedback

QR code for events and conferences also plays a role in gathering feedback. You can add the link to the code that redirects them to your feedback form. It is a simple and effective way of gathering feedback from your attendees during and after the event.

How To Create a QR Code?

If you are hosting an event and want to create your QR code for the event you will have to follow the process that involves choosing an event QR code generator, mentioning all the important information for the code, customizing, downloading, sharing, and testing of the code. As an event organizer who is not much tech savvy, it can be difficult to create a QR code. To eliminate this process you can opt for Dreamcast, it is comprehensive that can help you make your events smart. Dreamcast can create QR codes for event registration, menus, ticketing, advertising, digital payments, etc.

The Bottom Line

In nutshell, we can say that QR codes can be the future of events as they not just ease the process of event check-in but also help event organizers in collecting feedback, attendance management, access control, registration, ticketing, etc. If you are planning to host an event you should consider using a QR code for your next event, it will save a lot of your time, your audience will appreciate the easy process of registration, ticketing, and check-in at the event. It will be easier for you to offer a better experience to your attendees and also offer you benefits like event data and better management etc.

Frequently Asked Questions